Annual General Meeting


September 13th, 2015


Toronto Don Valley Hotel & Suites

175 Wynford Dr, Toronto, ON M3C 1J3, Canada, Ontario


Draft – Agenda

9:00pm – 9:10am        Roll Call – Appointment of Timekeeper

Period of Remembrance: Norm Mulder, Preston Roberts,

9:10am – 9:15am        Approval/Amendments of Agenda

9:15am – 10:00am      President’s Address

  • Auditor’s report; presentation of the financial statement and financial
  • Position of the Corporation Members; reading of the auditor’s report to
  • Members; appointment of the auditor
  • Approval of Financial Statements

Treasurer’s Report

Executive Director’s Report

Staff Reports

Other reports


10:00am-10:15am     Prepare for Election of Officers: to elect the following directors and

Officers of the Association for the ensuing year;

  • President – 2 Year Term
  • Vice President Administration – 2 Year Term
  • Vice President Protocol – 2 Year Term

Introduction of Candidates

Selection of Scrutineers (each candidate is able to select 1)

10:15am – 10:30am    Break


10:30am – 10:50am    Election of Officers:

Paper ballots cast by any registered delegates who opted to vote in person.

Executive Director & Scrutineers count the paper ballots and add to the results of electronic voting process.

Successful candidates announced.


10:50am –11:00am     Approval of Minutes from previous Annual General Meeting

Unfinished Business


11:00am -11:10am     New Business


11:30am                     Adjournment